Region Skåne links health care projects

Region Skåne invests six billion in the hospital area in Malmö. The project uses Apricon C3 with Linked projects and Visual Q&A.

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Visual Q&A developed together with Skanska

The collaboration has resulted in an effective way to handle Q&A during meetings. Drag and drop makes it intuitive to work with and everything gets documented.

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The new Apricon App

Take your drawings with you when you leave the office. The Apricon App combines the accessibility of “cloud computing” with local storage and allows you to view the documents you need very simply even when you do not have Internet access.

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Apricon C3 simplifies project work

Apricon C3 is a Web-based tool for better communication when developing, building and managing buildings and other structures. Apricon C3 draws on over fifteen years experience and thousands of successful construction projects.

The tool makes for greater cooperation between project members which boosts creativity, assures quality and is a genuine time saver.

Project support on your terms

Apricon C3 can grow as you grow. You can start with the basic application and add new features as required as you go along. It is a powerful support tool for every member of the project team.

A project developer does not have the same needs as a project manager, architect, engineering consultant or contractor. Requirements also change when you move from construction to the administration phase.

Apricon C3 offers standard templates and various solution choices, and can be customised to your specific requirements.

Smooth transition

Being able to access data from different phases of a project makes for smoother and more efficient transition from development, implementation and into management.

Project developers can be confident that client requirements are satisfied. Project designers can create the project based on correct data and contractors can work with approved documentation. Then once the project is handed over, the property manager will have the right documents to manage and and maintain facilities and structures.

Unique overview

You will see how the application works from the first click. Everything is simple and intuitive. In fact, you will be up and running from day one of the project and learn as you go.

Apricon C3 has a smart, dynamic document tree that provides a quick and simple overview of documents. Information is always at least one click closer to you than in a conventional folder system.

Saving files

Apricon C3 saves files in a new, quick and easy way. While you name and classify a file, the system saves it. You can save many files at the same time and  download metadata from your own document lists. Uploading occurs in the background and you can continue working without having to wait.

Change and release document management is also included. This means that you always see the latest version but can access the document history.

Improved tendering

Efficient procurement saves both time and money. In Apricon C3, you can create a package of the documents required in a contract very easily. Requests are made via email.

The recipient retrieves documents via a link in their browser. This makes it easy to invite a wide range of tenders from different vendors and get the most favourable quote.

Apricon C3 – A cloud-based project network for Construction projects.

Cloud service

Web-based document management ensures all documents are readily available to project members. What’s more, you get effective search and versioning into the bargain, something a regular folder structure in Windows does not offer. You do not need to install any software, all you need is access to a browser

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Save time

A project network means you don’t have to distribute files to project members anymore. Apricon C3 is also fast. Our efficient Save function handles many files simultaneously and can retrieve metadata from your own document lists. Which means an end to monotonous and time-consuming processes.

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Quality assurance

By creating a common structure and supporting processes such as review and case management, you minimise uncertainty concerning drawings and the risk of costly mistakes. At the same time, you gain a clear overview and facilitate cooperation.

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Communicate

With Apricon C3, the project gains a natural focal point with several features that promote transparency and dialogue. For example: A common contact list and mail groups, daily or weekly reports, Dialogue – for informal information and photos, Publish packages for distribution of files, Case management – for documented communication on important issues.

Safety

Our servers are located in one of the leading suppliers of server management with a guaranteed uptime of 99.8% per quarter. All communication with the server is via a dedicated firewall and is encrypted. Backup is done on a daily basis. Each user has a personal login and all activities are logged. We can also offer more stringent security if necessary.

Professional delivery

Professional transfer between project phases and stakeholders creates added value. Deliver a living archive online or an archive disk with your structure. We can also customise content and functionality as needed.

Practical use

We are no hard headed salesmen. It is thanks to customer satisfaction and successful projects that Apricon C3 is alive and well. Please take a look at what our users are saying and the reference projects and you will get a good picture of how Apricon C3 works “in reality”.

References

“Very structured and easy to work in. It has a good tutorial and the phone support works very well. I feel the whole team behind Apricon have put the focus on ease of use and development. ”

Erik Oldgren

Head of Project Department, AMF Fastigheter

“The save feature in Apricon C3 is so much better than in other project networks. It saves a lot of time. The structured and logical approach also minimises the risk of errors.”

Sara Norberg

CAD, Schneider Electric

“I like the fact that the Apricon environment is controlled, which prevents the kind of chaos that often occurs otherwise. To include descriptions and status for documents makes searching a simple and easy task.”

Björn Alsmark

Project Leader, Bjerking

News

Effective and fun meetings with Visual Q&A

Now Apricon launches the Visual Q&A on a broad front. The cooperation with Skanska has resulted in a effective solution for management of issues and decisions when working with Visual design. The Visual Q&A has been tested in a number of projects...

Region Skåne links health care projects

Region Skåne makes extensive investments in the development and modernisation of health care in the region. Investments are made in Malmö, Lund, Helsingborg and Ängelholm. The initiative is the largest Region Skåne has made since the 1970s and goes under the...

Visual Q&A makes strong impressions from Skåne to Kv. Norrland

The close cooperation between Skanska and Apricon on the Visual Q&A has resulted in a product and a process in which the best of the analog world combines with the digital. The focus is still on the meeting, where the issues can be effectively treated and...

Apricon C3 is based on a modular structure that you can pick and mix depending on project requirements. The basic module with portal, contacts and document management is always included. Workflow, Publish packages and Case management can be added if needed. And if and when your needs and circumstances change, you can simply add the module you require in line with these.

Apricon C3 ensures secure and efficient document management and communication in all construction projects. Simply assemble your project team and assign their various roles. A smart information structure and flexible document tree provide a fast and simple overview, including a search facility to quickly find the right documents and check what is new.

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Reduce the risk of costly errors. Workflow enables you to review, approve and release documents. You get a full overview and can control the status of documents and set authorisation rights for who can access them at different stages.

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Reach more bidders and get better tenders. In Apricon C3 you can package a selection of documents very easily and publish them as digital specifications that are accessed via a link in an email. You can also keep your sub-contractors updated with targeted packages. Smart, simple and easy to use.

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Case management assures transparency and that everyone get the same data when it comes to documents and comments. Confidentiality is included – you decide who has access and can reply.

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Simplify project work

Apricon C3 makes it easy to communicate and share all documents in your project. Your project members will have the confidence of knowing they always have the most recent version of the documents and a common place to save them. This provides quality assurance and proper control with rights management, version control and logs for all files. By controlling the file structure in the project you facilitate finding and saving documents.

A project network saves time and reduces
the number of errors

The most important success factor for project work is always having the very latest information available and that communication works well.

Our clients choose Apricon C3 because it is easy to use and can manage large numbers of documents securely and efficiently. The Basic functions are simply that bit smarter, while you can always add more advanced functionality at any time in the project.

Role-based rights minimise administration

Users are assigned roles that control what information is displayed, and where they can save their files in Apricon C3. In effect, every discipline is allocated a role which makes for very easy management and communication.

When a person is invited to join the project network all you need is their email address. When they login for the first time they register their own data.

Smart search utility makes finding the right information very easy

When you save files in Apricon C3 you create metadata for each document. This allows you to search for properties such as category, discipline, document type, status, etc. These properties can also be used to create versions of our dynamic document tree where each level in the structure is clickable and shows all the underlying documents, something that can significantly streamline searches.

Support for processes such as review and RFI

Apricon C3 gives you the ability to control and document important processes. For example, you can assure the quality of work by piloting documents through a review process or direct a case to a specific person or group. This means you can manage confidential information and create transparency in the project. In addition to versioning and logs for each document, you also get an overview of how work is progressing.

Sign up for a free trial

Why not sign up for a free one-month trial of Apricon C3? If, at the end of the trial, you decide to continue, we will offer a further discount on a pilot project. Simply email us with the name of the project and your contact details and we will create your demo project and send you an invitation.

Create demo project
Ready to build?

Unclear communication in the review process and uncertainty surrounding drawings can have costly consequences. With our Workflow option, you can assure the quality of the process and have clear overview of progress.

Together, we develop a flow in Workflow that corresponds to your working process. The documents are then available to the people who work with them. The management process is very simple with a clear division between. This is a great support tool throughout the process and ensures a consistent approach.

Adding a  watermark shortens the process and eliminates tedious work by giving drawings their final form directly. Apricon C3 inserts a watermark that clearly shows the status of the document when it is downloaded or printed prior to approval. And once approved, you can release the document straightaway.

Please contact us and we’ll tell you more.

Is cooperation a sticking point?

Even when everyone is happy to cooperate, inadequate communication can cause glitches. Having a common approach and the right tools avoids this. Apricon C3 gives your project a natural focal point to promote transparency and dialogue, as well as supporting key processes and decision-making.

Apricon C3 offers several communication channels:
The home page that displays important information, documents and links.
Regular mail that can contain links to documents or packages.
Publishing packages to share documents with stakeholders who only need to access their part of the project.
Case management to document and create transparency around issues and decisions.
Dialogue for informal communication and image sharing.

Several features also facilitate cooperation by providing support and information on progress. For example, Workflow supports the review process by managing read and write authorisation rights to access documents . When you log on to a project, you will see how many new documents have been added since your last visit. You can also choose to receive reports via email daily or weekly.

Apricon is designed to simplify project work. For us, it goes without saying that working together in a team should be as easy as possible..

A real timesaver!

A cloud service offers many advantages. But it can also mean a extra work to save documents with metadata. Apricon C3 enables you to fill in the metadata for multiple documents at the same time to avoid tedious, time-consuming work. What’s more, you can use an existing list to import your descriptions.

When you save documents in Apricon C3, it shows a list of all the documents that will be uploaded directly.. You can even add descriptions and properties as a document is uploading. For instance, if you have 30 documents that all should have the same status and document date, you can select all with just alone click, and then specify the date and status once. A genuinely smart timesaver.

If you have already made a list, you can use this to import descriptions and properties. With the help of a list, you can also save documents in multiple locations at the same time, such as the various document types or categories. Sometimes, you made need to save from Apricon C3 to a local computer or tablet. Here, our Fetch can automatically  sync with selected parts or the whole database. You simply specify what you wish to download and schedule when the download should be performed. In other words, no need to log in and download files manually.

Saving files is one of the most important features of a document management system. This is also one of our main strengths and a real timesaver for our clients.

Please contact us and we’ll tell you more.

 

Only one tender?

Attracting advantageous tenders can be crucial for a project. However, all the paperwork and time constraints often make procurement a tricky process. With our Apricon C3 Publish packages all it takes is an email address to invite tenders. The specifications are accessed via a link and downloaded using a browser.

With Publish packages you won’t have to worry about any email limitations when it comes to file sizes. A restriction that often entails a need to compress files or send multiple emails.

Packages with tender documents are locked to a specific version, but you can also create a package that is automatically updated with the latest version. This allows you to work with Publish packages for e.g. construction packages and tenant customisations. The recipient does not need to search for relevant information, another great timesaver.

Registration is required to access documents. This also creates a visitor log that gives you an overview of who has downloaded the information.

 

What was decided?

Ambiguity in questions and statements in packed mailboxes creates irritation and additional costs. With RFI in Apricon C3, we raise issues from personal email boxes and create a good overview of all the issues in the project.

Making cases available to the project team creates transparency that fosters cooperation. Several parties can contribute to a good solution and a quick decision. All cases are documented, a must for effective meetings.

Questions are never “lost” and as a query will not be locked to one person it creates continuity. A case is directed to one or more persons “for action” or “FYI” who these will be notified by email every time the issue is updated.

Case management in Apricon C3 is very flexible and can be adapted to many different case types.

BIM too big?

BIM files are often too large to send by email. In addition, as they are updated on an ongoing basis, communication is crucial. With Apricon C3, you avoid restrictions on file size and can easily notify project members when new versions are uploaded.

For you to be able to work effectively in a BIM model, you must have it in your local network. For convenience, you can use our optional Fetch to automatically sync with the latest version in Apricon C3. You simply schedule when to sync the files and what should be included. This ensures you start work every day with the latest version of the files.

BIM is a fantastic tool. Having said that, a BIM model will not entirely replace traditional documents used in a construction project. Here Apricon C3 gives you efficient management of models and document management for other files with version control, plus support for key processes.

Getting better all the time

We at Apricon help construction projects to communicate and share documents simply and efficiently. The experience we have gained from the construction industry has enabled us to develop many smart features that simplify project work. However, our best ambassadors are the users who work with many, heavy documents. They tell us that Apricon C3 is both faster and more stable than other systems. Something that benefits everyone in the long run. To make your own evaluation of Apricon C3, simply contact us.

Contact us

Stockholm + 46 (0)8 455 53 30
Malmö + 46 (0)40 23 95 25

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